P&L Order Details (Profit by Order Details)

Created July 17, 2020
Updated date January 24, 2023
Author Nick I.
Category Profit & Loss
Views: 5385
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Overview

In this article, you will learn about Sellercloud’s P&L Order Details. This report shows the Profit and Loss (P&L) details of individual orders based on transactions made on a specific date or date range. You can also click orders to view details.

You can see the following:

Profit: Accrual Profit, Cash Profit, Accrual Profit Margin, and Cash Profit Margin.
Sales and Revenue: Quantity, Subtotal, Shipping, Tax, Other Charges, Grand Total, Payments, Refunds, and Adjustments.
Costs: Items Cost, Commission, Total Fees, Shipping Cost, Co-Op Fee, Company, Discount, Dropship Fee, FBA – Order Handling, Pick And Pack, and Weight Handling, Gift Wrap, Handling, Insurance, Items Rebate, Posting Fee, Shipping Discount, Tax Payable, and Transaction Fee.
Order Information: Order Date, Channel, Order Number, Order Subtype, Order Number 2, Sales Rep, Sales Rep 2, Ship Date, and Wholesale Customer.

For a report summarizing orders by channel, company, manufacturer, product type, or vendor, see Profit by Order Summary.

You can run this report automatically on a regular basis with Scheduled Tasks.

For more information about Sellercloud’s Financial Reporting Suite, see the Reports FAQ.

Access and Customize the Report

To use the report, follow these steps:

Navigate to Reports > Profit & Loss > P&L Order Details.
Set up the Default and Custom filters to have the report show precisely what you need.
Click Search. Each filter you apply gets highlighted in green. If a filter is gray or not displayed at all, it’s not active.
To manage the columns in the report, click the three dots icon on the top right and select Customize Columns. You can:
1. Reorder columns by dragging them up or down in the list;
2. Hide columns by clicking the Trash icons;
3. Add columns by clicking Add column.
To sort the data differently, use the Sort by menu.
To save your filtering and sorting options, click Save view, type a Name and click Save.
To export the full report to a spreadsheet, click Actions on the bottom right and select Export to Excel. Spreadsheets include all columns, including those hidden in the report.

Filter and Column Definitions

Click the drop-downs below for filter and column descriptions.

Default Filters

Custom Filters

Report Data

COLUMN	DESCRIPTION
Order ID	Shows the Sellercloud order number.
Order Date	Shows the date when the order came in.
Channel	Shows the order’s sales channel.
Channel Order #	Shows the channel-specific order number.
Order Subtype	Shows the order subtype.
Qty	Shows the number of product units sold.
Subtotal	Shows the total amount of the items before any discounts, tax, shipping, etc.
Shipping	The amount paid for shipping the order.
Tax	Shows the amount paid for tax for the order.
Other Charges	Shows the total handling, insurance, gift wrap, discount, and shipping discount.
Grand Total	Shows the total amount of the order, calculated as such: (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount). Note: Only shown if you set the Accounting Basis custom filter to Accrual.
Payments	The actual amount the buyer paid (usually the same amount as Grand Total unless there was an underpayment or overpayment). Note: Only shown if you set the Accounting Basis custom filter to Cash.
Refunds	Shows the total refund amount from orders.
Adjustments	Shows any positive or negative adjustment amounts to orders.
Items Cost	Shows the total amount paid to purchase all items, including refunds and other fees. This amount is based on the item cost on the date of the order, and the calculation method selected in the client setting Order Profit & Loss Calculated Using. This setting lets you calculate by Average Cost, Site Cost, or Last Cost. To get more information, go to Order Item Cost Calculation. If the cost of an item on an order is changed manually, follow these steps to have the updated cost reflected in the order’s profit and loss.
Commission	Shows sales rep commission fees.
Total Fees	Shows the total sum of the following: shipping cost, commission (channel selling fee), transaction fees (PayPal processing fee), posting fees (eBay listing fee and Reverb bump fee, dropship fees, co-op fees, and tax payable.
Profit	Cash Profit or Accrual Profit, based on the Accounting Basis custom filter.
Profit Margin	Cash Profit Margin or Accrual Profit Margin, based on the Accounting Basis custom filter.
Channel Order # (2)	Show a secondary channel order number.
Co-Op Fee	Shows an allowance fee from select channels.
Company	Shows the company.
Discount	Shows the amount of any discounts applied to the order.
Dropship Fee	Shows the vendor dropship fee.
FBA Order Handling	The FBA order handling fee.
FBA Pick And Pack	The FBA pick and pack fee.
FBA Weight Handling	The item’s FBA weight handling fee, based on the shipping weight.
Gift Wrap Charge	Shows the amount paid for gift wrapping for the order.
Handling Fee	Shows the amount paid for handling.
Insurance	Shows the amount the buyer paid for order insurance.
Items Rebate	Shows the incentive amount the vendor reimburses for a product’s promotion.
Posting Fee	Shows the eBay listing fee and Reverb bump fee.
Sales Rep	Shows the sales representative assigned to the order.
Sales Rep 2	Shows the second sales representative. You will see it only if you select Enable Multiple Sales Reps in the Client Settings.
Ship Date	Shows the date set for shipping of the order.
Shipping Cost	Shows the cost of outbound shipping. Includes refunds on shipping costs. For FBA – This includes the following types of fees: FBA Per Unit Fulfillment Fee, FBA Weight Based Fee, FBA Per Order Fulfillment Fee, Shipping Chargeback, Gift Wrap Chargeback, and Cross-Border Fulfillment Fee. Enabling Predict shipping cost of an order in Client Settings will calculate an Estimated Shipping Cost based on the last 30 days. When the Shipping Cost field is marked with an E, this indicates the Estimated Shipping Cost is being shown.
Shipping Discount	Shows any discount applied to the shipping.
Shipping Fee	The amount paid for shipping the order.
Tax Payable	Shows the tax payable part of the order.
Transaction Fee	Shows the Paypal processing fee.
Wholesale Customer	Shows the name of the wholesale customer, if they are one.

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FILTER	DESCRIPTION
Company	Include only orders from one or more companies.
Channel	Include only orders from one or more sales channels.
Date Range	Select a preset time range from Yesterday to Last Year.
Date	Enter the Start and End dates. For a single date, choose the same Start and End date.
Date Type	Choose how to reflect orders and their associated activity: Ship – View all orders and their associated activity where the ship date is in your selected range. Order – View all shipped orders and their associated activity where the order date is in your selected range. Transaction – View all order activity within your selected date range. This will use the ship date for sales (debit) transactions.

FILTER	DESCRIPTION
Accounting Basis	Accounting Basis – Choose between: Cash – Show Cash Profit and Cash Profit Margin in the report. Accrual – Show Accrual Profit and Accrual Profit Margin in the report. Note: This is related to settings that affect the default behavior of the report. To learn more, see Order Profit Calculation – Cash vs. Accrual.
Brand	Include only orders with products from one or more brands.
Company Groups	Include only products from one or more company groups.
Manufacturer	Include only products from one or more manufacturers.
Order #	Include only one or more specific orders by order number.
Product Groups	Include only products from one or more product groups.
Product Type	Include only products from one or more product types.
Purchaser	Include only products bought by a specific purchaser.
Sales Rep	Include only orders sold by a specific sales rep.
Settlement ID	Include orders with specific settlement IDs. A settlement is a channel’s order-related fees, commissions, and taxes. This only appears if you set the Date Type filter to Transaction. Currently, this filter works for Amazon/FBA, Jet, eBay, Newegg, and Walmart Marketplace settlements.
Settlement Status	Include only Amazon and FBA orders in one of two ways: All – Shows profit for all orders regardless of settlement status. Settled – Shows profit only for orders that have settlement data.
Show Precise Item Cost	Show the precise item cost up to 4 decimal places.
Vendor	Include only products from one or more vendors. Note: For Dropship orders, this will be the vendor that the products were actually purchased from.
Wholesale Customer	Include only orders from one wholesale customer.