Transaction Summary

Overview

In this article, you will learn about Sellercloud’s Transaction Summary report. This is a monthly report that provides a summary of revenue and expense transactions.

You can see the following financial summary and order details related to your transactions:

  • Financial Summary: Grand Total, Subtotal, Payments, Refunds, Adjustments, Shipping, Shipping Cost, Commission, Transaction Fee, Other Channel Fees, Items Cost, Total Cost, Accrual Profit, Cash Profit, Tax, and Marketplace Facilitator Tax.
  • Order Details: Company, Channel, Settlement Number, Transaction Type, Movement Type, and Units.
You can run this report automatically on a regular basis with Scheduled Tasks.
For more information about Sellercloud’s Financial Reporting Suite, see the Reports FAQ.

Access and Customize the Report

To use the report, follow these steps:

  1. Navigate to Reports > Transaction > Transaction Summary.
  2. Set up the Default and Custom filters to have the report show precisely what you need.
  3. Click Search. Each filter you apply gets highlighted in a different color. If a filter is gray or not displayed at all, it’s not active.
  4. To manage the columns in the report, click the three dots icon on the top right and select Customize Columns. You can:
    1. Reorder columns by dragging them up or down in the list;
    2. Hide columns by clicking the Trash icons;
    3. Add columns by clicking Add column.
  5. To sort the data differently, use the Sort by menu.
  6. To save your filtering and sorting options, click Save view, type a Name and click Save.
  7. To export the full report to a spreadsheet, click Actions on the bottom right and select Export to Excel. Spreadsheets include all columns, including those hidden in the report.

Filter and Column Definitions

Click the drop-downs below for filter and column descriptions.

Default Filters
FILTERDESCRIPTION
CompanyInclude only transactions from one or more companies.
ChannelInclude only transactions from one or more sales channels.
Date RangeSelect a preset time range from Yesterday to Last Year.
DateEnter the Start and End dates. For a single date, choose the same Start and End date.
Custom Filters
FILTERDESCRIPTION
Accounting BasisChoose between:

  • Cash – Show Cash Profit and Cash Profit Margin in the report.
  • Accrual – Show Accrual Profit and Accrual Profit Margin in the report.
Company GroupsInclude only products from one or more company groups.
ManufacturerInclude only products from one or more manufacturers.
Movement TypeInclude only specific movement types (Order, PO, etc.).
Settlement IDInclude orders with specific settlement IDs. A settlement is a channel’s order-related fees, commissions, and taxes. Currently, this filter works for Amazon/FBA, Jet, eBay, Newegg, and Walmart Marketplace settlements.
Settlement StatusInclude only Amazon and FBA orders in one of two ways:

  • All Orders – Shows profit for all orders regardless of settlement status.
  • Settled – Shows profit only for orders that have settlement data.
Show Precise Item CostShow the precise item cost up to 4 decimal places.
Transaction Type
  • Order transactions – These are listed as Debit or Credit
  • Non-order transactions – These are listed individually by transaction type; for example, Warehouse Lost, Warehouse Damage, FBA Disposal Fee, FBA Inbound Shipping Cost, Product Ad, etc.
Report Data
COLUMNDESCRIPTION
CompanyShows the company.
ChannelShows the transaction’s sales channel.
Settlement IDShows settlement IDs. A settlement is a channel’s order-related fees, commissions, and taxes. Currently, this filter works for Amazon/FBA, Jet, eBay, Newegg, and Walmart Marketplace settlements.
Transaction Type
  • Order transactions – These are listed as Debit or Credit
  • Non-order transactions – These are listed individually by transaction type; for example, Warehouse Lost, Warehouse Damage, FBA Disposal Fee, FBA Inbound Shipping Cost, Product Ad, etc.
Movement TypeInclude only specific types of transactions (Order, PO, etc.).
TaxShows the amount paid for tax for the order.
Grand TotalShows the total amount of the order, calculated as such: (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).
Note: Only shown if you set the Accounting Basis custom filter to Accrual.
PaymentThe actual amount the buyer paid (usually the same amount as Grand Total unless there was an underpayment or overpayment).
Note: Only shown if you set the Accounting Basis custom filter to Cash.
RefundsShows the total refund amount from orders.
AdjustmentsShows any positive or negative adjustment amounts to orders.
Shipping CostShows the cost of outbound shipping. Includes refunds on shipping costs.

  • For FBA – This includes the following types of fees: FBA Per Unit Fulfillment Fee, FBA Weight Based Fee, FBA Per Order Fulfillment Fee, Shipping Chargeback, Gift Wrap Chargeback, and Cross-Border Fulfillment Fee.

Enabling Predict shipping cost of an order in Client Settings will calculate an Estimated Shipping Cost based on the last 30 days.

When the Shipping Cost field is marked with an E, this indicates the Estimated Shipping Cost is being shown.

CommissionShows sales rep commission fees.
Transaction FeeShows the Paypal processing fee.
Other Channel FeesShows non-order-related transaction fees, including:

Items CostShows the total amount paid to purchase all items, including refunds and other fees. This amount is based on the item cost on the date of the order, and the calculation method selected in the client setting Order Profit & Loss Calculated Using. This setting lets you calculate by Average Cost, Site Cost, or Last Cost. To get more information, go to Order Item Cost Calculation.

If the cost of an item on an order is changed manually, follow these steps to have the updated cost reflected in the order’s profit and loss.

ProfitCash Profit or Accrual Profit, based on the Accounting Basis custom filter.
Marketplace Facilitator TaxShows the marketplace facilitator tax.
ShippingThe amount paid for shipping the order.
SubtotalShows the total amount of the items before any discounts, tax, shipping, etc.
Total CostShows the total cost.
UnitsShows the number of units sold.

Was this article helpful?

Need Support?
Can't find the answer you're looking for?
Contact Support