Transaction Details by Date

Overview

In this article, you will learn about Sellercloud’s Transaction Details by Date report. This report provides a detailed overview of all transactions made in the specified date range and shows the financial performance of your business.

It includes financial information and order details, as well as information about the product, channel, and company:

  • Financial Summary: Subtotal, Shipping, Tax, Grand Total, Payments, Refunds, Adjustments, Items Cost, Commission, Transaction Fee, Total Fees, Other Channel Fees, Accrual Profit, Cash Profit, Accrual Profit Margin, Cash Profit Margin, Coop Fee, Discount, Dropship Fee, and Gift Wrap.
  • Order Details: Transaction Number, Transaction Date, Transaction Type, Movement Type, Order Number, Channel, Channel Order Numbers, Order Subtype, and Quantity.
  • Product Details: Company, SKU, ASIN, and Brand.
You can run this report automatically on a regular basis with Scheduled Tasks.
For more information about Sellercloud’s Financial Reporting Suite, see the Reports FAQ.

Access and Customize the Report

To use the report, follow these steps:

  1. Navigate to Reports > Transaction > Transaction Details by Date.
  2. Set up the Default and Custom filters to have the report show precisely what you need.
  3. Click Search. Each filter you apply gets highlighted in a different color. If a filter is gray or not displayed at all, it’s not active.
  4. To manage the columns in the report, click the three dots icon on the top right and select Customize Columns. You can:
    1. Reorder columns by dragging them up or down in the list;
    2. Hide columns by clicking the Trash icons;
    3. Add columns by clicking Add column.
  5. To sort the data differently, use the Sort by menu.
  6. To save your filtering and sorting options, click Save view, type a Name and click Save.
  7. To export the full report to a spreadsheet, click Actions on the bottom right and select Export to Excel. Spreadsheets include all columns, including those hidden in the report.

Filter and Column Definitions

Click the drop-downs below for filter and column descriptions.

Default Filters
FILTERDESCRIPTION
CompanyInclude only transactions from one or more companies.
ChannelInclude only transactions from one or more sales channels.
Date RangeSelect a preset time range from Yesterday to Last Year.
DateEnter the Start and End dates. For a single date, choose the same Start and End date.
Custom Filters
FILTERDESCRIPTION
Accounting BasisChoose between:

  • Cash – Show Cash Profit and Cash Profit Margin in the report.
  • Accrual – Show Accrual Profit and Accrual Profit Margin in the report.
Company GroupsInclude only products from one or more company groups.
ManufacturerInclude only products from one or more manufacturers.
Movement TypeInclude only specific movement types (Order, PO, etc.).
Order #Filter by specific Sellercloud Order ID.
SKUInclude only one or more SKUs.
Settlement IDInclude orders with specific settlement IDs. A settlement is a channel’s order-related fees, commissions, and taxes. Currently, this filter works for Amazon/FBA, Jet, eBay, Newegg, and Walmart Marketplace settlements.
Settlement StatusInclude only Amazon and FBA orders in one of two ways:

  • All Orders – Shows profit for all orders regardless of settlement status.
  • Settled – Shows profit only for orders that have settlement data.
Show Precise Item CostShow the precise item cost up to 4 decimal places.
Transaction Type
  • Order transactions – These are listed as Debit or Credit
  • Non-order transactions – These are listed individually by transaction type; for example, Warehouse Lost, Warehouse Damage, FBA Disposal Fee, FBA Inbound Shipping Cost, Product Ad, etc.
Use Original Product IDSelect Yes for the filter to show orders’ shadow SKUs. Select No to show the orders’ parent SKUs.
Report Data
COLUMNDESCRIPTION
Transaction IDShows the Sellercloud transaction ID.
Transaction DateShows the date when the transaction occurred.
Transaction Type
  • Order transactions – These are listed as Debit or Credit
  • Non-order transactions – These are listed individually by transaction type; for example, Warehouse Lost, Warehouse Damage, FBA Disposal Fee, FBA Inbound Shipping Cost, Product Ad, etc.
Movement TypeShows the transaction movement type (Order, PO, etc.).
Order NumberShows the Sellercloud order number.
ChannelShows the order’s sales channel.
Channel Order NumberShows the channel-specific order number.
Order SubtypeShows the order subtype.
SKUShows the product’s SKU.
QuantityShows the number of product units sold.
SubtotalShows the total amount of the items before any discounts, tax, shipping, etc.
ShippingThe amount paid for shipping the order.
TaxShows the amount paid for tax for the order.
Grand TotalShows the total amount of the order, calculated as such: (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).
Note: Only shown if you set the Accounting Basis custom filter to Accrual.
PaymentsThe actual amount the buyer paid (usually the same amount as Grand Total unless there was an underpayment or overpayment).
Note: Only shown if you set the Accounting Basis custom filter to Cash.
RefundsShows the total refund amount from orders.
AdjustmentsShows any positive or negative adjustment amounts to orders.
Items Cost
Shows the total amount paid to purchase all items, including refunds and other fees. This amount is based on the item cost on the date of the order, and the calculation method selected in the client setting Order Profit & Loss Calculated Using. This setting lets you calculate by Average Cost, Site Cost, or Last Cost. To get more information, go to Order Item Cost Calculation.

If the cost of an item on order is changed manually, follow these steps to have the updated cost reflected in the order’s profit and loss.

CommissionShows sales rep commission fees.
Transaction FeeShows the Paypal processing fee.
Total FeesShows the total sum of the following: shipping cost, commission (channel selling fee), transaction fees (PayPal processing fee), posting fees (eBay listing fee and Reverb bump fee, dropship fees, co-op fees, and tax payable.
Other Channel FeesShows non-order-related transaction fees, including:

ProfitCash Profit or Accrual Profit, based on the Accounting Basis custom filter.
Profit MarginCash Profit Margin or Accrual Profit Margin, based on the Accounting Basis custom filter.
ASINShows the product’s Amazon Standard Identification Number (ASIN).
BrandShows the product’s brand.
Channel Order Number 2Show a secondary channel order number.
Company Shows the company.
Co-Op FeeShows an allowance fee from select channels.
DiscountShows the amount of any discounts applied to the order.
Dropship FeeShows the vendor dropship fee.
Gift Wrap ChargeShows the amount paid for gift wrapping for the order.
HandlingShows the amount paid for handling.
InsuranceShows the amount the buyer paid for order insurance.
ManufacturerShows the product’s manufacturer.
Marketing SourceShows the name of the marketing source.
Non-Order QtyShows the number of items affected by non-order transactions.
Order DateShows the date when the order came in.
Order Item NumberShows Sellercloud’s internal number for each specific item on the order.
Original SKUShows the original orders’ shadow SKU.
Note: Only shown if the Use Original Product ID filter is set to No.
Posting FeeShows the eBay listing fee and Reverb bump fee.
Product NameShows the product’s name.
Product TypeShows the product type.
PurchaserShows the purchaser’s contact email address.
RebateShows the incentive amount the vendor reimburses for a product’s promotion.
Sales RepShows the sales representative assigned to the order.
Settlement IDShows the settlement IDs. A settlement is a channel’s order-related fees, commissions, and taxes. Currently, this filter works for Amazon/FBA, Jet, eBay, Newegg, and Walmart Marketplace settlements.
Ship DateShows the date set for shipping of the order.
Ship From WarehouseInclude only orders that were shipped from one or more warehouses.
Shipping CostShows the cost of outbound shipping. Includes refunds on shipping costs.

  • For FBA – This includes the following types of fees: FBA Per Unit Fulfillment Fee, FBA Weight Based Fee, FBA Per Order Fulfillment Fee, Shipping Chargeback, Gift Wrap Chargeback, and Cross-Border Fulfillment Fee.

Enabling Predict shipping cost of an order in Client Settings will calculate an Estimated Shipping Cost based on the last 30 days.

When the Shipping Cost field is marked with an E, this indicates the Estimated Shipping Cost is being shown.

Shipping DiscountShows any discount applied to the shipping.
Unit CostShows the product cost per unit.
VendorShows the product’s vendor.

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