Sales Summary Report

Overview

In this article, you will learn about Sellercloud’s Sales Summary Report. This report shows a summary of sales made on specific dates for a specific channel, company, manufacturer, product type, or vendor.

You can see the following:

  • Order Information: Name, Orders, and Units.
  • Revenue: Subtotal, Grand Total, and Payment.
  • Profit: Cash Profit, Accrual Profit, Cash Profit Margin, and Accrual Profit Margin.
  • Costs: Items Cost, Item Cost Total, Gift Wrap Charge, Handling Fee, Total Fees, Insurance, Shipping Cost, Shipping Price, Shipping Discount, Tax, and Discounts.
  • Refunds: Refunds, Adjustments, and Tax Refunds.
You can run this report automatically on a regular basis with Scheduled Tasks.
For more information about Sellercloud’s Financial Reporting Suite, see the Reports FAQ.

Access and Customize the Report

To use the report, follow these steps:

  1. Navigate to Reports > Sales > Sales Summary Report.
  2. Set up the Default and Custom filters to have the report show precisely what you need.
  3. Click Search. Each filter you apply gets highlighted in a different color. If a filter is gray or not displayed at all, it’s not active.
  4. To manage the columns in the report, click the three dots icon on the top right and select Customize Columns. You can:
    1. Reorder columns by dragging them up or down in the list;
    2. Hide columns by clicking the Trash icons;
    3. Add columns by clicking Add column.
  5. To sort the data differently, use the Sort by menu.
  6. To save your filtering and sorting options, click Save view, type a Name and click Save.
  7. To export the full report to a spreadsheet, click Actions on the bottom right and select Export to Excel. Spreadsheets include all columns, including those hidden in the report.

Filter and Column Definitions

Click the drop-downs below for filter and column descriptions.

Default Filters
FILTERDESCRIPTION
CompanyInclude only orders from one or more companies.
ChannelInclude only orders from one or more sales channels.
Date RangeSelect a preset time range from Yesterday to Last Year.
DateEnter the Start and End dates. For a single date, choose the same Start and End date.
Date TypeChoose how to reflect orders and their associated activity:

  • Ship – View all orders and their associated activity where the ship date is in your selected range.
  • Order – View all shipped orders and their associated activity where the order date is in your selected range.
Summarize ByChoose how to summarize sales in the report. Your choice will determine the report’s first column.

Custom Filters
FILTERDESCRIPTION
Accounting BasisChoose between:

  • Cash – Show Cash Profit and Cash Profit Margin in the report.
  • Accrual – Show Accrual Profit and Accrual Profit Margin in the report.
BrandInclude only products from one or more brands.
Company GroupsInclude only products from one or more company groups.
ManufacturerInclude only products from one or more manufacturers.
VendorInclude only products from one or more vendors.
Order #Include only one or more specific orders by order number.
Product GroupsInclude only products from one or more product groups.
Product TypeInclude only products from one or more product types.
PurchaserInclude only products bought by a specific purchaser.
Settlement StatusInclude only Amazon and FBA orders in one of two ways:

  • All Orders – Show profit for all orders regardless of settlement status.
  • Settled – Show profit only for orders that have settlement data.
Show Precise Item CostShow the precise item cost up to 4 decimal places.
Report Data
COLUMNDESCRIPTION
ChannelShows the sales channel.
OrdersShows the total number of orders. Only shown if you summarize by Channel or Company.
UnitsShows the number of units sold.
SubtotalShows the total amount of the items before any discounts, tax, shipping, etc.
Shipping PriceThe amount paid for shipping the order.
TaxThe amount paid for tax on the order. Refunds on tax are also included.
Discounts Shows the amount of any discounts applied to the order.
Grand TotalShows the total amount of the order, calculated as such: (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).
Note: Only shown if you set the Accounting Basis custom filter to Accrual.
Payment Shows the actual amount the buyer paid (usually the same amount as Grand Total unless there is an underpayment or overpayment).
Note: Only shown if you set the Accounting Basis custom filter to Cash.
RefundsShows the total refund amount from orders.
Note: Only shown if you set the Accounting Basis custom filter to Cash.
Adjustments  Shows any positive or negative adjustment amounts to orders.
Items CostShows the total amount paid to purchase all items, including refunds and other fees. 

This amount is based on the item cost on the date of the order, and the calculation method selected in the client setting Order Profit & Loss Calculated Using. This setting lets you calculate by Average Cost, Site Cost, or Last Cost. To get more information, go to Order Item Cost Calculation.

If the cost of an item on order is changed manually, follow these steps to have the updated cost reflected in the order’s profit and loss.

Total FeesShows the total sum of the following: shipping cost, commission (channel selling fee), transaction fees (PayPal processing fee), posting fees (eBay listing fee and Reverb bump fee, dropship fees, co-op fees, and tax payable.
Shipping Cost
Shows the cost of outbound shipping. Includes refunds on shipping costs.

  • For FBA – This includes the following types of fees: FBA Per Unit Fulfillment Fee, FBA Weight Based Fee, FBA Per Order Fulfillment Fee, Shipping Chargeback, Gift Wrap Chargeback, and Cross-Border Fulfillment Fee.

Enabling Predict shipping cost of an order in Client Settings will calculate an Estimated Shipping Cost based on the last 30 days.

When the Shipping Cost field is marked with an E, this indicates the Estimated Shipping Cost is being shown.

ProfitCash Profit or Accrual Profit, based on the Accounting Basis custom filter.
Profit MarginCash Profit Margin or Accrual Profit Margin, based on the Accounting Basis custom filter.
Gift Wrap ChargeShows the amount paid for gift wrapping for the order.
Handling FeeShows the amount paid for handling the order.
InsuranceShows the amount paid for order insurance.
Item Cost TotalShows the total item cost, calculated as such: (Item Cost – Rebate) + Shipping Cost + Commission + Transaction Fee + Posting Fee + Dropship Fee + Co-Op Fee + Tax Payable).
Shipping DiscountShows any discount applied to the shipping.
Tax Refunds Shows refunds on order tax.

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