P&L Order Details (Profit by Order Details)

Overview

In this article, you will learn about Sellercloud’s P&L Order Details. This report shows the Profit and Loss (P&L) details of individual orders based on transactions made on a specific date or date range. You can also click orders to view details.

You can see the following:

  • Profit: Accrual Profit, Cash Profit, Accrual Profit Margin, and Cash Profit Margin.
  • Sales and Revenue: Quantity, Subtotal, Shipping, Tax, Other Charges, Grand Total, Payments, Refunds, and Adjustments.
  • Costs: Items Cost, Commission, Total Fees, Shipping Cost, Co-Op Fee, Company, Discount, Dropship Fee, FBA – Order Handling, Pick And Pack, and Weight Handling, Gift Wrap, Handling, Insurance, Items Rebate, Posting Fee, Shipping Discount, Tax Payable, and Transaction Fee.
  • Order Information: Order Date, Channel, Order Number, Order Subtype, Order Number 2, Sales Rep, Sales Rep 2, Ship Date, and Wholesale Customer.

For a report summarizing orders by channel, company, manufacturer, product type, or vendor, see Profit by Order Summary.

You can run this report automatically on a regular basis with Scheduled Tasks.
For more information about Sellercloud’s Financial Reporting Suite, see the Reports FAQ.

Access and Customize the Report

To use the report, follow these steps:

  1. Navigate to Reports > Profit & Loss > P&L Order Details.
  2. Set up the Default and Custom filters to have the report show precisely what you need.
  3. Click Search. Each filter you apply gets highlighted in a different color. If a filter is gray or not displayed at all, it’s not active.
  4. To manage the columns in the report, click the three dots icon on the top right and select Customize Columns. You can:
    1. Reorder columns by dragging them up or down in the list;
    2. Hide columns by clicking the Trash icons;
    3. Add columns by clicking Add column.
  5. To sort the data differently, use the Sort by menu.
  6. To save your filtering and sorting options, click Save view, type a Name and click Save.
  7. To export the full report to a spreadsheet, click Actions on the bottom right and select Export to Excel. Spreadsheets include all columns, including those hidden in the report.

Filter and Column Definitions

Click the drop-downs below for filter and column descriptions.

Default Filters
FILTERDESCRIPTION
CompanyInclude only orders from one or more companies.
ChannelInclude only orders from one or more sales channels.
Date RangeSelect a preset time range from Yesterday to Last Year.
DateEnter the Start and End dates. For a single date, choose the same Start and End date.
Date TypeChoose how to reflect orders and their associated activity:

  • Ship – View all orders and their associated activity where the ship date is in your selected range.
  • Order – View all shipped orders and their associated activity where the order date is in your selected range.
  • Transaction – View all order activity within your selected date range. This will use the ship date for sales (debit) transactions.
Custom Filters
FILTERDESCRIPTION
Accounting BasisAccounting Basis – Choose between:

  • Cash – Show Cash Profit and Cash Profit Margin in the report.
  • Accrual – Show Accrual Profit and Accrual Profit Margin in the report.

Note: This is related to settings that affect the default behavior of the report. To learn more, see Order Profit Calculation – Cash vs. Accrual.

BrandInclude only orders with products from one or more brands.
Company GroupsInclude only products from one or more company groups.
ManufacturerInclude only products from one or more manufacturers.
Order #Include only one or more specific orders by order number.
Product GroupsInclude only products from one or more product groups.
Product TypeInclude only products from one or more product types.
PurchaserInclude only products bought by a specific purchaser.
Sales Rep
Include only orders sold by a specific sales rep.
Settlement IDInclude orders with specific settlement IDs. A settlement is a channel’s order-related fees, commissions, and taxes. 

  • This only appears if you set the Date Type filter to Transaction. 
  • Currently, this filter works for Amazon/FBA, Jet, eBay, Newegg, and Walmart Marketplace settlements.
Settlement StatusInclude only Amazon and FBA orders in one of two ways:

  • All – Shows profit for all orders regardless of settlement status.
  • Settled – Shows profit only for orders that have settlement data.
Show Precise Item CostShow the precise item cost up to 4 decimal places.
VendorInclude only products from one or more vendors.
Note: For Dropship orders, this will be the vendor that the products were actually purchased from.
Wholesale Customer​Include only orders from one wholesale customer.
Report Data
COLUMNDESCRIPTION
Order IDShows the Sellercloud order number.
Order DateShows the date when the order came in.
ChannelShows the order’s sales channel.
Channel Order #Shows the channel-specific order number.
Order SubtypeShows the order subtype.
QtyShows the number of product units sold.
SubtotalShows the total amount of the items before any discounts, tax, shipping, etc.
ShippingThe amount paid for shipping the order.
Tax Shows the amount paid for tax for the order.
Other ChargesShows the total handling, insurance, gift wrap, discount, and shipping discount.
Grand TotalShows the total amount of the order, calculated as such: (Subtotal + Shipping Total + Handling + Insurance + Gift Wrap + Tax) – (Discount + Shipping Discount).
Note: Only shown if you set the Accounting Basis custom filter to Accrual.
PaymentsThe actual amount the buyer paid (usually the same amount as Grand Total unless there was an underpayment or overpayment).
Note: Only shown if you set the Accounting Basis custom filter to Cash.
RefundsShows the total refund amount from orders.
AdjustmentsShows any positive or negative adjustment amounts to orders.
Items CostShows the total amount paid to purchase all items, including refunds and other fees. 

This amount is based on the item cost on the date of the order, and the calculation method selected in the client setting Order Profit & Loss Calculated Using. This setting lets you calculate by Average Cost, Site Cost, or Last Cost. To get more information, go to Order Item Cost Calculation

If the cost of an item on an order is changed manually, follow these steps to have the updated cost reflected in the order’s profit and loss.

CommissionShows sales rep commission fees.
Total FeesShows the total sum of the following: shipping cost, commission (channel selling fee), transaction fees (PayPal processing fee), posting fees (eBay listing fee and Reverb bump fee, dropship fees, co-op fees, and tax payable.
ProfitCash Profit or Accrual Profit, based on the Accounting Basis custom filter.
Profit MarginCash Profit Margin or Accrual Profit Margin, based on the Accounting Basis custom filter.
Channel Order # (2)Show a secondary channel order number.
Co-Op FeeShows an allowance fee from select channels.
CompanyShows the company.
DiscountShows the amount of any discounts applied to the order.
Dropship FeeShows the vendor dropship fee.
FBA Order HandlingThe FBA order handling fee.
FBA Pick And PackThe FBA pick and pack fee.
FBA Weight HandlingThe item’s FBA weight handling fee, based on the shipping weight.
Gift Wrap ChargeShows the amount paid for gift wrapping for the order.
Handling FeeShows the amount paid for handling.
InsuranceShows the amount the buyer paid for order insurance.
Items RebateShows the incentive amount the vendor reimburses for a product’s promotion.
Posting FeeShows the eBay listing fee and Reverb bump fee.
Sales RepShows the sales representative assigned to the order.
Sales Rep 2Shows the second sales representative. You will see it only if you select Enable Multiple Sales Reps in the Client Settings.
Ship DateShows the date set for shipping of the order.
Shipping CostShows the cost of outbound shipping. Includes refunds on shipping costs.

  • For FBA – This includes the following types of fees: FBA Per Unit Fulfillment Fee, FBA Weight Based Fee, FBA Per Order Fulfillment Fee, Shipping Chargeback, Gift Wrap Chargeback, and Cross-Border Fulfillment Fee.

Enabling Predict shipping cost of an order in Client Settings will calculate an Estimated Shipping Cost based on the last 30 days.

When the Shipping Cost field is marked with an E, this indicates the Estimated Shipping Cost is being shown.

Shipping DiscountShows any discount applied to the shipping.
Shipping FeeThe amount paid for shipping the order.
Tax PayableShows the tax payable part of the order.
Transaction FeeShows the Paypal processing fee.
Wholesale CustomerShows the name of the wholesale customer, if they are one.

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