FBA Shipments – Getting Started


Overview

You can manage FBA Shipments and send inventory to your FBA warehouses using Sellercloud. You can also use that inventory in multi-channel fulfillment and ship regular orders via FBA.

Before doing that, it’s important to familiarize yourself with the requirements and settings for this workflow. Learn more about all FBA-related requirements below.

Amazon does not allow an Inbound Shipment to be managed both directly on Seller Central and via API (i.e. through Sellercloud). You will see a Shipment note and a warning banner, informing you that the FBA Inbound Shipment has been converted to “Send to FBA” if a user has edited the Inbound Shipment directly on Amazon.

Set Up FBA Warehouses

Prerequisite: You must be enrolled in Fulfillment by Amazon before you can Create an FBA Inbound Shipment.

Sellercloud tracks inventory through warehouses, so you must set up a warehouse to track FBA inbound shipments.

When adding items in FBA Shipments, inventory will be reserved from your regular warehouses. Once shipped, your inventory is moved to an interim warehouse until it is received in your FBA Warehouse. To ensure everything is handled properly, make sure to create an FBA-type warehouse and assign it under your Channel Warehouses following the steps below:

  1. In Sellercloud, go to SettingsInventory > Add New Warehouse.FBA warehouse creation
  2. Enter your warehouse name and address.
  3. Select FBA as the warehouse type and click Save.
  4.  Next, go to Settings > Companies > Manage Companies > Select a company > Toolbox > Channel Warehouse > Edit.
  5. Find the FBA channel row > select FBA Warehouse > Save. FBA channel warehouse

Set Up the Interim Warehouse

  1. Add another warehouse and name it Interim Warehouse.
  2. Choose Interim as the warehouse type and click Save.

Allow to Use Qty for FBA Shipments

To create FBA inbound shipments using inventory from your regular warehouses, be sure to enable the option Allow to use qty for FBA and WFS Shipments. By default, you will be able to add items to your shipment even if they have no inventory in your catalog. This is sometimes done when you expect a purchase order to arrive shortly and would like to set up the shipment even before it arrives.

    • To validate inventory availability when adding a product to an FBA Shipment, enable the Client Setting Enable Validate Inventory for FBA and WFS Shipments. When enabled, the shipment will not Preview if the product has less inventory than the amount added to the shipment. Sub-setting Validate FBA and WFS Shipment Inventory per warehouse only can be enabled if you want to narrow the validation down to the ship from warehouse.
    • The product must be from the same company as the company you are shipping from; otherwise, you will see an “Unknown SKU” error message when previewing the shipment.

Additionally, the Ship From address on the FBA Inbound Shipment is pulled from the warehouse address, not the company address. Ensure that the warehouse address is filled in correctly.


Set Up FBA SKUs

Items added to an FBA inbound shipment must be Fulfilled by Amazon in your Amazon catalog.

Update Fulfilled by Amazon Status Individually

  1. Go to Catalog > Manage Catalog > open a product.
  2. In Toolbox, select Amazon Properties page > Actions > Change Fulfilled By.
  3. Select Fulfilled By Amazon.fulfilled by amazon
    • If the product is posted to Amazon, click Save. (The Update on Amazon box is selected by default.)
    • If the product is not posted to Amazon, uncheck Update on Amazon > Save.
  4. Launch the product to Amazon as an Amazon Fulfilled product.
It may take up to 15 minutes before Amazon processes your product and puts it into FBA inventory.

By default, new items created in Sellercloud will have a Merchant Fulfilled status, but you can control this at the company level for all products as follows:

  1. Go to Settings > Companies > Manage Companies > Select a company.
  2. In Toolbox, select Amazon Settings > Product Defaults > set the Fulfilled By field to Amazon > click Save.Amazon company settings

Update Fulfilled by Amazon Status in Bulk

Go to Catalog > Manage Catalog  > select products > click the Action button > Switch to AFN.
This changes the status of the products in Sellercloud and also automatically updates it on Amazon, so it should only be done for the products that are already posted to Amazon.

Get the Product’s FNSKU

When your products are set, make sure you have FNSKUs on your products. FNSKU (FBA SKU) is an Amazon product identifier used for FBA inventory. It’s required for each product that you add to an FBA inbound shipment.

Learn how to get a product’s FNSKU.


Set Up Kits for FBA

If you import a shipment with kits, you may want to enable Auto Assemble Kit When Importing FBA Shipment in the Client Settings. Learn more about kit assemblies.

When sending kits to FBA, the inventory quantity of the parent must be independent of its components to be handled properly.

  1. Go to Catalog > Manage Catalog > open a product.
  2. On the Product Details page, go to the Kit tab.
  3. In the Kit Details panel, select Independent from the Inventory Dependency On dropdown list.Kit inventory dependency

View Inventory Movement

To view the inventory movement after the quantity is reserved, open the Inventory Movement page for the reserved product. The reserved quantity is noted in the grid under the FBA Reserved movement type.Inventory Movements FBA reserved


Overview

You can manage FBA Shipments and send inventory to your FBA warehouses using Sellercloud. You can also use that inventory in multi-channel fulfillment and ship regular orders via FBA.

Before doing that, it’s important to familiarize yourself with the requirements and settings for this workflow. Learn more about all FBA-related requirements below.

Amazon does not allow an Inbound Shipment to be managed both directly on Seller Central and via API (i.e. through Sellercloud). You will see a Shipment note and a warning banner, informing you that the FBA Inbound Shipment has been converted to “Send to FBA” if a user has edited the Inbound Shipment directly on Amazon.

Set Up FBA Warehouses

Prerequisite: You must be enrolled in Fulfillment by Amazon before you can Create an FBA Inbound Shipment.

Sellercloud tracks inventory through warehouses, so you must set up a warehouse to track FBA inbound shipments.

When adding items in FBA Shipments, inventory will be reserved from your regular warehouses. Once shipped, your inventory is moved to an interim warehouse until it is received in your FBA Warehouse. To ensure everything is handled properly, make sure to create an FBA-type warehouse and assign it under your Channel Warehouses following the steps below:

  1. In Sellercloud, go to SettingsWarehouses > Add New Warehouse.
  2. Enter your warehouse name and address.
  3. Select FBA as the warehouse type and click Save.
  4.  Next, go to Settings > Company Settings > Select a company > Toolbox > Channel Warehouse.
  5. Find the FBA channel row > select your FBA Warehouse from the dropdown list > Save.

Set Up the Interim Warehouse

  1. Add another warehouse and name it Interim Warehouse.
  2. Choose Interim as the warehouse type and click Save.

Allow to Use Qty for FBA Shipments

To create FBA inbound shipments using inventory from your regular warehouses, be sure to enable the option Allow to use qty for FBA/WFS Shipments.

By default, you will be able to add items to your shipment even if they have no inventory in your catalog. This is sometimes done when you expect a purchase order to arrive shortly and would like to set up the shipment even before it arrives.

    • To validate inventory availability when adding a product to an FBA Shipment, enable the Client Setting Enable Validate Inventory for FBA and WFS Shipments. When enabled, the shipment will not Preview if the product has less inventory than the amount added to the shipment. Sub-setting Validate FBA and WFS Shipment Inventory per warehouse only can be enabled if you want to narrow the validation down to the ship from warehouse.
    • The product must be from the same company as the company you are shipping from; otherwise, you will see an “Unknown SKU” error message when previewing the shipment.

Additionally, the Ship From address on the FBA Inbound Shipment is pulled from the warehouse address, not the company address. Ensure that the warehouse address is filled in correctly.


Set Up FBA SKUs

Items added to an FBA inbound shipment must be Fulfilled by Amazon in your Amazon catalog.

Update Fulfilled by Amazon Status Individually

  1. Go to Inventory > Manage Inventory > open a product.
  2. In the Toolbox, select Amazon Properties > Actions > Change Fulfilled By.
  3. Select Fulfilled By Amazon.
    • If the product is posted to Amazon, click Save and Update Amazon.
    • If the product is not posted to Amazon, click Save and do not Update Amazon.
  4. Launch the product to Amazon as an Amazon Fulfilled product.
It may take up to 15 minutes before Amazon processes your product and puts it into FBA inventory.

By default, new items created in Sellercloud will have a Merchant Fulfilled status, but you can control this at the company level for all products as follows:

  1. Go to Settings > Companies > Manage Companies > Select a company.
  2. In Toolbox, select Amazon Settings > Product Defaults > set the Fulfilled By field to Amazon > click Save.

Update Fulfilled by Amazon Status in Bulk

Go to Inventory > Manage Inventory > select products > click the Action menu > Switch to AFN (Update Amazon).
This changes the status of the products in Sellercloud and also automatically updates it on Amazon, so it should only be done for the products that are already posted to Amazon.

Get the Product’s FNSKU

When your products are set, make sure you have FNSKUs on your products. FNSKU (FBA SKU) is an Amazon product identifier used for FBA inventory. It’s required for each product that you add to an FBA inbound shipment.

Learn how to get a product’s FNSKU.


Set Up Kits for FBA

If you import a shipment with kits, you may want to enable Auto Assemble Kit When Importing FBA Shipment in the Client Settings. Learn more about kit assemblies.

When sending kits to FBA, the inventory quantity of the parent must be independent of its components to be handled properly.

  1. Go to Inventory > Manage Inventory > open a product.
  2. On the Product Properties page, go to Toolbox > Kit Properties.
  3. Select Independent from the Inventory Dependency On dropdown list.

View Inventory Movement

To view the inventory movement after the quantity is reserved, open the Inventory Movement page for the reserved product. The reserved quantity is noted in the grid under the FBA Reserved movement type.


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