Accounts Receivable (A/R) Aging Details

Overview

In this article, you will learn about Sellercloud’s Accounts Receivable (A/R) Aging Details report. This report shows all the accounts receivable aging, by order, for all customers or a specific customer. 

Accounts receivable aging is a method used to track and manage unpaid invoices from customers. It involves organizing unpaid invoices by the length of time they have been outstanding. The purpose of this report is to identify overdue invoices and which customers are most likely to pay or not pay. 

You can see information about:

  • Accounts Receivable Information: Terms, Aging, and Open Balance.
  • Order Information: Company, Channel, Marketing Source, Order Number, Order Date, Due Date, and Ship Date.
  • Customer Identification: Username and Business Name.
For more information about Sellercloud’s Financial Reporting Suite, see the Reports FAQ.

Access and Customize the Report

To use the report, follow these steps:

  1. Navigate to Reports > Customers & Receivables > A/R Aging Details.
  2. Set up the Default and Custom filters to have the report show precisely what you need.
  3. Click Search. Each filter you apply gets highlighted in a different color. If a filter is gray or not displayed at all, it’s not active.
  4. To manage the columns in the report, click the three dots icon on the top right and select Customize Columns. You can:
    1. Reorder columns by dragging them up or down in the list;
    2. Hide columns by clicking the Trash icons;
    3. Add columns by clicking Add column.
  5. To sort the data differently, use the Sort by menu.
  6. To save your filtering and sorting options, click Save view, type a Name and click Save.
  7. To export the full report to a spreadsheet, click Actions on the bottom right and select Export to Excel. Spreadsheets include all columns, including those hidden in the report.

Filter and Column Definitions

Click the drop-downs below for filter and column descriptions.

Default Filters
FILTERDESCRIPTION
CompanyInclude only orders from one or more companies.
ChannelsInclude only orders from one or more sales channels.
As Of DateSelect a date from which to show the aging of due payments and overpayments.
Custom Filters
FILTERDESCRIPTION
Company GroupsInclude only orders from one or more company groups.
Saved Customer SearchFilter by a previously saved customer search.
Username​Include only orders for a specific customer by their Sellercloud profile email.
Report Data
COLUMNDESCRIPTION
UsernameShows the customer’s Sellercloud profile email address.
Order NumberShows the Sellercloud order number.
Order DateShows the date when the order came in.
TermsShows the credit terms on the order.
Due DateShows the date the payment is due based on the order’s credit terms.
AgingShows the total number of days from the payment due date.
Open BalanceShows the total open balance of payments due or overpayments.
Business NameShows the name of the customer’s business.
ChannelShows the order’s sales channel.
CompanyShows the company.
Marketing SourceShows the name of the marketing source.
Ship DateShows the date set for shipping of the order.

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